The HR Assistant is responsible for administration of day-to-day operations in all functions of the Human Resources department. This position will report to the Sr. HR Generalist.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Reviews Kronos daily and weekly timecards for accuracy and completeness.
• Records benefit time requests from managers into the timekeeping system and records on associates' attendance calendars
• Prepares Kronos Exceptions report
• Maintains associates schedules in the Kronos timekeeping system.
• Notifies managers if there are any discrepancies in missed punches, badge malfunctions, work schedules, and other discrepancies
• Assists associates and management with inquiries regarding payroll discrepancies, pay, hours, overtime, retro and available benefit time
• Supports recruitment activities including job postings, resume searches, candidate screening and interviews. Job offers, process drug test, backgrounds, and new hire orientation
• Perform calendar audits based on HR policies and procedures
• Maintains bulletin boards with current legal notices, company information, associate relations events, and other news related items
• Create and maintain files and records
• Perform administrative functions based on a strong understanding of HR policies and procedures with the ability to accurately communicate these policies to individuals at all levels with the organization
• Serves as a first point of contact for all associates inquiries and concerns
• Demonstrates a basic understanding of employment law and uses knowledge to address routine policy and practices issues
• Stay current with company policy changes and bring areas of frequent concern to management’s attention
• Adheres to standard company and department procedures
• Day-to-day benefits administration including responding to associate inquires, updating carrier system, escalating associate issues and concerns
• Other duties and projects as assigned

KNOWLEDGE, SKILLS & QUALIFICATIONS:

• Excellent computer skills including Microsoft Word, Excel and Kronos timekeeping system.
• Ability to manage multiple tasks and adjust quickly to changing priorities with minimal supervision
• Excellent verbal and written skills and the ability to communicate effectively across all levels within the organization
• Excellent organizational and strong problem solving skills with strong attention to detail and accuracy
• Must possess a professional demeanor and attitude and a high level of confidentiality and sensitivity to proprietary information
• Strong interpersonal skills
• Basic understanding of HR principles
• Bilingual in Spanish a plus

EDUCATION & EXPERIENCE:

• Minimum 2 years HR experience required
• High School diploma required
• Bachelor’s degree desired