About Williams-Sonoma DC - Olive Branch, MS

Since it was founded in 1956, Williams - Sonoma has grown from Chuck Williams’ single store in Sonoma, CA into one of the largest retailers in the country, with some best known and most beloved brands in home furnishings, including Williams – Sonoma, Pottery Barn and West Elm.

Our Distribution Centers serve as vital connections between factories and our retail, online and mail-order customers around the world. The Supply Chain environment is dynamic and fast-paced, and the network is expanding rapidly. If you have a background in distribution, manufacturing, engineering, transportation, finance, human resources, operations, customer service, procurement, safety, analytics, inventory, risk management, maintenance, personalization, loss prevention, or home delivery – and are looking for a job with a strong opportunity for gaining new skills and for advancement – our Supply Chain Organization could be just the place for you.

Williams-Sonoma, Inc Supply Chain Overview

By managing resources responsibly, caring for our people, and uniting around our values, we lead our industry and are proud to be recognized for our continuous action and progress in the following areas: Barron's 100 Most Sustainable Companies; Forbes Best Employers for Women and Diversity; Newsweek America's Most Responsible Companies; and USA Today Customer Service Champions. These honors reflect that we are truly a people-first organization. 

• Over 4,000 Full-Time Associates across the Supply Chain
• 14.5M square feet of small parcel, personalization, furniture, and manufacturing space in the domestic US, Williams-Sonoma has developed an agile and capable distribution network consisting of the following:
  • Large package / furniture distribution centers located in Southern California, Northern California, Texas, Georgia, and New Jersey totaling 9.2M square feet plus another 1.2M square feet of standalone final-mile furniture hubs.
• Small package eCommerce distribution centers located in Mississippi and Arizona totaling 3.2M square feet, consisting of over 1,000 full-time associates and 1,500 seasonal/temporary associates in Mississippi
  • Sutter Street Manufacturing upholstery factories located in North Carolina and Mississippi totaling with over 1,400 full-time employees producing approximately $900 million to $1 billion in sales of upholstered furniture
• Transportation Department for Ocean, Air, Trucking, and Rail consisting of over 30 transportation professionals located in Memphis, TN
• 700 associates in our Sourcing offices in 10 countries in Asia and Europe including China, Vietnam, Singapore, India, Italy, and Turkey

Position Summary

The Senior Accountant – Freight Audit & Reconciliation is responsible for the accuracy, completeness, and timely reconciliation of assigned transportation expenses, freight accruals, and related balance sheet accounts across Williams-Sonoma, Inc.

The Senior Accountant - Freight Audit & Reconciliation position is located in Olive Branch, MS.

You'll  be excited about this opportunity because you will.... 

Freight Audit & Payment Controls

• Manage carrier/vendor setup and maintenance requests through completion, ensuring required information is complete and submitted in a timely manner.
• Validate that contracted rates and rate changes are accurately reflected in freight audit systems, partnering with Transportation Operations and freight audit providers to resolve discrepancies before they affect invoice processing.
• Own the tracking, investigation, and follow-through of assigned freight invoice exceptions through resolution, working with appropriate stakeholders to correct discrepancies and document outcomes.
• Drive resolution of aged and unresolved freight invoices, maintaining clear action owners and escalation timelines for issues that could delay payment or affect financial reporting.

Accounting, Reconciliations & Month-End Close

• Prepare monthly journal entries related to transportation expenses, freight accruals, reclassifications, and other assigned accounts.
• Own monthly reconciliations for assigned transportation-related balance sheet accounts, ensuring balances are accurate, appropriately supported, and reconciling items are investigated and resolved within established close deadlines.
• Prepare and validate assigned freight accruals, identifying transportation activity incurred but not yet processed or recorded, evaluating the completeness and reasonableness of estimates, and investigating subsequent differences between accrued and actual expenses.
• Perform variance and reasonableness analysis to identify unusual transactions, trends, or discrepancies requiring further investigation.
• Maintain supporting documentation for journal entries, reconciliations, and other key accounting activities.
• Provide support for internal and external audits, including documentation of financial controls and resolution of audit inquiries.

Process Improvement & Reporting

• Develop and implement improvements to assigned freight audit, payment, and reconciliation processes, strengthening controls, standardization, and automation in partnership with process owners.
• Lead root-cause analysis of recurring invoice exceptions and reconciliation issues, partnering with Transportation Operations, Finance, IT, and external providers to establish corrective actions, track completion, and validate effectiveness.
• Maintain and analyze key process metrics, including invoice matching rates, exception aging, billing accuracy, and processing timeliness; investigate performance gaps and drive agreed corrective actions to completion.
• Develop reporting and analysis to identify trends, recurring issues, and opportunities to improve payment accuracy and operational efficiency.
• Document processes and procedures to ensure consistency, accountability, and appropriate financial controls.
• Support special projects and other accounting or financial analysis activities as assigned.

Check out some of the required qualifications we are looking for in amazing candidates….

• Bachelor's degree in Accounting, Finance, or related field.
• At least 3 years of progressive Accounting experience, including month-end close, journal entries, and account reconciliations.
• Strong understanding of accounting principles, internal controls, and financial reconciliation processes.
• Demonstrated ability to identify process improvements and implement effective solutions, including investigating and resolving transactional discrepancies.
• Strong analytical and problem-solving skills with the ability to work with large datasets.
• Advanced Excel, including lookups, pivot tables, and reconciliation of data across systems; Power Query preferred
• Self-directed, detail-oriented, and capable of independently researching and resolving issues.
• Strong communication skills and ability to collaborate with cross-functional teams.

We prefer some of these qualities as well….

• 5 years of transportation accounting
• Experience with freight audit, transportation accounting, Accounts Payable, or procure-to-pay processes.
• Experience with Oracle or other large enterprise accounting systems.
• Experience working with third-party payment processors or freight audit providers.
• Experience supporting financial controls, SOX compliance, or internal/external audits.

Our company benefits are second to none in the industry….
 

• Generous discount on all Williams-Sonoma, Inc. brand products
• 401(k) plan and other investment opportunities
• Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations)
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance
• For more information on our benefits offerings, please visit MyWSIBenefits.com
• To learn more about our Supply Chain culture and regional associate events, please visit: https://shorturl.at/R3OAX (Login credentials may be required)

EOE