Olive Branchm MS Distribution Center
Full-Time HR Administrative Assistant
 

JOB SUMMARY: 

The HR Admin will provide general support to Human Resources and the local management team by delivering excellent customer service.  The role will provide the day to day responsibilities of the data entry of personnel information into the Lawson (HRIS) system, and overall administrative tasks.

The hours for this position is 12:00p – 8:30p Monday to Friday with Saturday day hours as needed (normally 1 – 2 times per month)

ESSENTIAL DUTIES AND RESPONSIBLITIES DEPENDING ON LOCATION:

(NOTE: The duties listed below are examples of the variety and general nature of those performed by employees in this job description. The list is descriptive only and should not be used for any other purpose.  Management retains the right to add or to change the duties of a position at any time.  Incumbents are frequently cross-trained and may perform any combination of the following duties/responsibilities.  These duties are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.)

ESSENTIAL DUTIES AND RESPONSIBLITIES:

• Daily processing of data entry into Lawson, HRIS system of new hire associate’ paperwork
• Assists with special projects such as: associate personnel files scanning, creations of new hire orientation packets, etc…
• Verification and entry of the I-9 documentation and completion of Section 2.
• Provide the upkeep of daily personnel filing to ensure items are placed in associate files in a timely manner; along with proper maintenance of HR files and records
• Assist with associate requests by capturing relevant information and directing to appropriate team member to facilitate resolutions.    
• Prepare human resources record updates by creating and/or entering Associate Action Notices (AANs) into the HRIS- Lawson, i.e., recording transfers, changes in job classification, pay increases based on documentation
• Conduct Lawson audits, report on a weekly, monthly and quarterly basis.
• Perform payroll data entry by reviewing, editing and adjusting timesheets to accurately record pay codes in preparation for payroll processing (i.e. missed punches, PTO)
• Provide support utilizing the Attendance Management System (AMS) for maintaining associate’s attendance and benefit utilization (PTO, Vacation time) for Memphis and Olive Branch operations as needed
• Handle confidential and sensitive associate information on an on-going basis

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED:

• Associate degree
• 2 - 4 years’ previous human resources or relevant customer service experience
• Must be a self-starter and self-directed performance improvement professional that determines methods and procedures on new assignments. 
• 1-year proficient experience in MS Office (Word, Powerpoint, Excel, Outlook)
• Possess strong interpersonal skills
• Communicate clearly, both written and orally, as to communicate with internal and external customers, members of the HR management team, and in group presentations and meetings
• Must be able to prioritize and plan work activities as to use time efficiently
• Must be organized, accurate, thorough, and able to monitor work for quality
• The successful candidate for this position must be able to perform each essential duty satisfactorily with minimal supervision.

PREFERRED EDUCATION, TRAINING AND EXPERIENCE REQUIRED:

• Bachelor's degree in business related field with concentration Human Resources
• Previous experience with HR systems (Lawson, HRIS)
• Bi-lingual

(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

LANGUAGE SKILLS: Must be able to read, write and understand English. Requires the ability to follow verbal and written instructions, guidelines and objectives. Requires the ability to read, comprehend, analyze, and interpret general business information, governmental regulations, and technical/trade journals.  Requires the ability to write reports and communicated effectively using telephonic, written, and electronic means.  Requires the ability to effectively and respectfully present information one-on-one, small, and large group situations to customers, management and employees of the organization.

MATHEMATIC SKILLS: Requires the ability to calculate figures and amounts such as probability and statistical inference.  Ability to apply concepts such as fractions, percentages, rations and proportions to practical situations.  Must be able to read and interpret financial data.

REASONING ABILITY:  Ability to define problems, collect data, establish facts, draw valid conclusions and develop solutions/strategies.  Ability to interpret an extensive variety of information or instructions with several undefined and some concrete variables.  Must be able to understand business/financial data and develop innovative solutions.

MANUAL DEXTERITY: Must have average levels of eye/hand/foot coordination.  Must be able to utilize a computer.  Requires the ability to use a variety of office machines and equipment.

PHYSICAL DEMANDS:  Must be physically able to operate computers, copy machines, facsimile machines and other general office equipment such as a 10-key calculator.  While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects; key pad or papers, book and reach with hands and arms.  Employee is occasionally required to stand, walk.  Must be able to move, lift or carry heavy objects or materials up to 10 pounds.  Specific visual abilities required by this job include close vision, peripheral visions, distance vision, and color vision for extensive reading and interpretation of reports and documents.

PHYSICAL COMMUNICATION: Must have the ability to talk (expressing and/or exchanging ideas by means of spoken words) and hear (perceiving sounds of nature by ear).

WORK CONDITIONS AND HAZARDS: Work is regularly performed in a traditional office setting with occasional travel to work site for project management and inspections.  There may be exposure to airborne particles.  The employee occasionally works near moving mechanical parts and may be exposed to humid and hot conditions as well as cleaning chemicals.
 

Williams-Sonoma is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, Williams-Sonoma may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodation with the employer.

Williams-Sonoma, Inc. promotes a drug-free work environment and is an Equal Opportunity Employer.
This position is not eligible for visa sponsorship.