POSITION SUMMARY:

The Staffing Coordinator will maintain administrative systems and business processes that allow effective management of recruitment and internal staffing for non-exempt roles in a supply chain/distribution environment. The Staffing Coordinator be responsible for several steps of the hiring/staffing process in order to meet necessary business demands. In addition, this position will support the administration, coordination, and application of company-wide human resources policies, procedures, and practices.

PRIMARY FUNCTIONS:

• Maintain internal and external job posting boards
• Updating employee information in the HRIS system
• Interfaces with the internal and external candidates by accepting applications, scheduling interviews, and giving instructions to candidates regarding the pre-employment/onboarding/transition process
• Manage the job requisition process, including tracking in system and communicating with hiring Managers
• Facilitate hiring events and job fairs as needed
• Review of employment applications and evaluating work history, education, training, job skills, compensation needs, and other qualifications of applicants to determine match
• Responsible for setting up and maintaining files for applications and HR records
• Posting and updating requisitions in the applicant tracking system
• Assist and/or facilitate new hire orientations, including scheduling orientation, completing paperwork, and conducting orientation sessions
• Using social media and other creative sourcing strategies to assist with identifying top talent
• Processing offer letter packages, pre-employment screenings, and verifying for accuracy
• Maintain the temp-to-hire conversion process as per the monthly cadence
• Reporting, tracking, and recruiting of job requisitions and positions
• Lead efforts for seasonal peak recruiting, as needed
• Keep information and data processes confidential
• Comply with data integrity and security policies
• Committed to executing all administrative tasks to the highest standards and in a timely manner
• Cross-training in other HR functions, as needed
• Multitasking and be extremely detailed while performing all tasks and reports
• Keep work area safe, organized and clean according to general warehousing/office practices and OSHA requirements daily
• Utilize Williams-Sonoma’s Mission, Vision, and Values to govern daily activities while maintaining required accuracy percentages, metrics and quality standards
• Other duties as deemed necessary

MINIMUM QUALIFICATIONS:

• High school diploma or GED
• Excellent attendance and willingness to be part of a team – performing whatever duties are necessary
• Minimum of two (2) years of relevant experience with full-cycle exempt recruiting, utilizing social media and sourcing techniques for recruiting, conducting interviews and managing pre-employment processes.
• Minimum of two (2) years previous HR administrative, office, data entry, or clerical work experience
• Three (3) years highly proficient experience in MS Word, Excel, PowerPoint and Outlook
• Experience working with an ATS, e-Verify and other recruiting tools
• Thorough understanding of EEO legislation and other applicable recruiting laws
• Proven ability to work effectively within a fast-paced, high-volume and extremely deadline-oriented environment
• Strong written and verbal communication skills necessary
• Proven ability to balance multiple priorities and meet deadlines
• Positive attitude, strong work ethic, ability to work under pressure, and be a fast learner
• Flexible to work overtime as required (including weekends)

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree in Human Resources or related field

• Four plus years of relevant experience with full-cycle exempt recruiting, utilizing social media and sourcing techniques for recruiting, conducting interviews and managing pre-employment processes.

• Experience scheduling, organizing and implementing college recruiting efforts for both internship and full-time positions.

• Ability to analyze data and produce reports to assist operations.

Williams-Sonoma, Inc. Company Overview:
Since it was founded in 1956, Williams-Sonoma has grown from Chuck Williams’ single store in Sonoma, California, into one of the largest retailers in the country, with some of the best known and most beloved brands in home furnishings, including Williams Sonoma, Pottery Barn, and west elm. That growth continues today. Our Global Supply Chain organization is the backbone of our company and key to its success.

Our Distribution Centers serve as vital connections between factories and our retail, online and mail-order customers around the world. The Supply Chain environment is dynamic and fast-paced, and the network is expanding rapidly. If you have a background in distribution, manufacturing, engineering, transportation, finance, human resources or home delivery – and are looking for a job with a strong opportunity for gaining new skills and for advancement – our Supply Chain Organization is just the place for you.

We employ thousands in our regional distribution operations and in our over 600 retail stores, customer care centers and corporate headquarters. That’s why we work hard to support the community, including the institutions that are important to our employees, such as St. Jude Childrens’ Research Hospital which we proudly support in its mission to treat and defeat childhood cancer and other life-threatening diseases.

Williams-Sonoma, Inc. promotes a drug-free work environment and is an Equal Opportunity Employer.
This position is not eligible for visa sponsorship.


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