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SUPPLY CHAIN
Williams-Sonoma Inc.'s Supply Chain organization is the backbone of our company. Our Distribution Centers serve as vital connections between factories and our retail, online and mail-order customers around the world. We also own and operate a growing manufacturing base right here in the United States, proudly producing nearly all of the upholstered furniture and much of the lighting sold through our brands. The Supply Chain environment is dynamic and fast-paced, and the network is expanding rapidly. If you are an expert in global logistics, manufacturing, engineering, transportation, finance, human resources, or home delivery and have a passion for quality and customer service, our Supply Chain Organization may just be the place for you.
Openings >> Seasonal HR Assistant - HRIS
Seasonal HR Assistant - HRIS
Summary
Title:Seasonal HR Assistant - HRIS
ID:327528
Location:Olive Branch, MS
Description
POSITION SUMMARY:
The Seasonal Human Resources Assistant is responsible for performing HR-related duties for the Williams-Sonoma Supply Chain including the facilities in Memphis and Olive Branch. The HR Representative will work with the Talent Services Team on day to day direction, as well as support any additional continuous improvement activities relating to HR Data and Systems.

PRIMARY FUNCTIONS:
  • Coordinates the daily operation of the DC’s (Global Supply Chain) HRIS system; reviews all additions, deletions and changes for accuracy.
  • Prepares various weekly reports for Leadership teams.
  • Looks at trending or issues in the HRIS data to identify possible issues
  • Conducts HRIS process training for all leadership.
  • Creating and producing ad hoc reports, as requested
  • Responsible for conducting all audits to ensure compliance
  • Receives and reviews records ensuring compliance with WSI policies, procedures, and regulations
  • Manage maintenance of all HR records including active associate personnel files for Supply Chain
  • Establish and maintain processes and procedures to ensure effective controls are in place for SOX and internal audit compliance
  • Manage and coordinate the Global Service Awards Program
  • Maintains compliance with all local, state, and federal employment laws and regulations
  • Audit all HRIS and administration data
  • This position and the team will be the Single Point of Contact to associates regarding
  • the Lawson/Oracle HRIS systems.
  • Assist in all aspects of recruiting to include screening, job offers, onboarding of new hires, pay changes and status changes during Peak Hiring Periods.
  • Assist with building processes that help the Talent Service Department and WSI achieve their goals
  • Assists in coordination of associate activities and is well acquainted with the workforce
  • Maintains efforts in moving to a more complete HRIS solution by helping to document processes and suggest improvements
  • Uses strong oral and written communication skills to explain complex regulations to all levels of staff
  • Communicates with managers regarding HRIS-related deadlines.
  • Filing HR related items into associate personnel file
  • Maintains confidentiality of all aspects of job responsibilities
  • Responsible for compliance with all local, state, and federal employment laws and regulations
  • Perform audits for all payroll SOP’s.
  • Other duties as assigned

MINIMUM QUALIFICATIONS:
  • Bachelors’ degree preferred.
  • At least 2 years' experience working with CRMs and/or HRIS software.
  • 2+ years of experience in a fast-paced HR Department (preferred)
  • Excellent Microsoft Excel skills including the ability to run Pivot Tables and Vlookups.
  • Continuous improvement mindset
  • Understanding of Oracle HCM product - Preferred
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