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SUPPLY CHAIN
Williams-Sonoma Inc.'s Supply Chain organization is the backbone of our company. Our Distribution Centers serve as vital connections between factories and our retail, online and mail-order customers around the world. We also own and operate a growing manufacturing base right here in the United States, proudly producing nearly all of the upholstered furniture and much of the lighting sold through our brands. The Supply Chain environment is dynamic and fast-paced, and the network is expanding rapidly. If you are an expert in global logistics, manufacturing, engineering, transportation, finance, human resources, or home delivery and have a passion for quality and customer service, our Supply Chain Organization may just be the place for you.
Openings >> Administrative Assistant II
Administrative Assistant II
Summary
Title:Administrative Assistant II
ID:32710
Location:Olive Branch, MS
Description

POSITION SUMMARY:

We're seeking an Administrative Assistant II to provide direct support to the EVP, Chief Supply Chain & Manufacturing Officer. This person will support the EVP/CSO and their teams with organizational and administrative duties including but not limited to calendar management, travel, expense reports, presentations and team meetings. The Administrative Assistant II will be required to work with minimal instruction or supervision and will be expected to exercise considerable judgment and initiative in the performance of his/her job responsibilities.

 

JOB FUNCTIONS:

  • Daily management of calendars & schedules

  • Maintain and distribute comprehensive reports, files and detailed correspondence

  • Identify and propose ways, in which processes and meetings can be improved to minimize processing time, create consistency and avoid mistakes and delays, and work with partners to execute improvements

  • Prepare visually appealing and detailed PowerPoint presentations with limited assistance

  • Arrange travel plans and coordinate other functions

  • Act as a liaison for EVP with multiple vendors and multiple departments both internally and externally

  • Schedule and set up department key meetings (internal and cross functional), and take extensive notes during those key meetings

  • Coordinate with other organizational administrative assistants for consistency and timeliness of projects

  • Lead special projects and plan events as assigned

  • Perform budget analysis and spreadsheet creation

  • Organize and maintain files and records

  • Receiving and hosting department guests

  • Prepare and support all team events closely

  • Other duties as assigned


    REQUIREMENTS:

  • High school diploma or equivalent; Bachelor’s degree is preferred

  • Minimum 5 years’ experience as an Administrative / Executive Assistant in a face-paced environment

  • High degree of attention to detail, meticulous and analytical with a "can do" attitude
  • Computer proficiency in Microsoft Office and Power Point program a must
  • High Energy with ability to always go above and beyond the call of duty
  • Excellent organizational and time management skills
  • Excellent verbal and written skills
  • Capacity to work autonomously as well as collaboratively in a team environment
  • Ability to prioritize and follow up on tasks efficiently and independently

 

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