Job Summary:
The main objective of the Administrative Assistant II is to support the SVP of Supply Chain and VP of HR and their teams with organizational and administrative duties including but not limited to calendar management, travel, expense reports, presentations and team meetings.

Job Functions:

• Daily management of calendars & schedules
• Maintain and distribute comprehensive reports, files and detailed correspondence
• Identify and propose ways, in which processes and meetings can be improved to minimize processing time, create consistency and avoid mistakes and delays, and work with partners to execute improvements
• Prepare detailed PowerPoint presentations with limited assistance
• Arrange travel plans and coordinate other functions
• Act as a liaison for SVP with multiple vendors and multiple departments both internally and externally
• Schedule and set up department key meetings (internal and cross functional), and take extensive notes during those key meetings
• Coordinate with other organizational administrative assistants for consistency and timeliness of projects
• Lead special projects and plan events as assigned
• Perform budget analysis and spreadsheet creation
• Organize and maintain files and records
• Receiving and hosting department guests
• Prepare and support all team events closely
• Other duties as assigned

Requirements:

• High school diploma or equivalent; Bachelor’s degree is preferred
• Minimum 3 years’ experience as an Administrative / Executive Assistant
• High Energy with ability to always go above and beyond the call of duty
• Excellent organizational and time management skills
• Excellent verbal and written skills
• Great attention to detail, meticulous and analytical with a "can do" attitude
• Capacity to work autonomously as well as collaboratively in a team environment
• Ability to prioritize and follow up on tasks efficiently and independently
• Computer proficiency in Microsoft Office and Power Point program a must

IND-MS